A Vagaro alternative when consent forms are the job

Vagaro covers a wide range of salon, spa, fitness and studio businesses, with forms as one feature among many. Wavrr only does consent documentation for body art, so the forms, health questions and records are built around a tattoo, piercing or PMU session.

• Tattoo, piercing and PMU consent templates you can customise
• Health and medical questions on the signed record
• Minors and guardian consent with the guardian's signature on the PDF
• Optional photo ID attached to the waiver
• Automatic signed PDF and client confirmation email

If you already book clients somewhere else, or only need to replace paper waivers, a booking platform plus a forms add-on is more than the job requires. Wavrr's price covers consent forms only.

• Free plan with three consent forms to try the full product
• Artist plan at $14.50/mo with unlimited consent forms
• Studio plan at $39.50/mo for multi-artist studios
• No per-calendar or per-waiver fees
• Change or cancel your plan at any time

Wavrr does not replace a calendar. If your studio books through Vagaro, send the Wavrr consent link with the booking confirmation, or put a QR code at the front desk.

• Works next to Vagaro or any other booking tool
• Signing by link, QR code, or on your own phone or tablet
• Client consent history and bulk exports for inspections
• Ink registration and ink passports per session
• iOS and Android apps for signing in the studio

Vagaro is designed for many kinds of appointment businesses: hair and beauty salons, spas, barbers, fitness studios and tattoo shops. That breadth is useful if you want booking, payments, marketing, a client app and forms from one vendor.

Wavrr is narrower on purpose. It handles the consent part of a body art session: the waiver template, the health questions, the client's and artist's signatures, photo ID, the signed PDF, and the record you need to find again years later. It sits next to whatever you use for booking.

On Vagaro's US pricing page at the time of writing (October 2026), the One Location plan is shown at $23.99/mo as an introductory rate for the first six months, against a $30 list price. Each extra bookable calendar is $10 per location, up to seven. Forms are listed as a separate feature rather than part of every plan, and no price for them is shown on that page.

If you want Vagaro's booking and payment tools as well, the platform may be good value. If you only want consent forms, compare the total cost of the plan plus forms with Wavrr Artist ($14.50/mo) or Wavrr Studio ($39.50/mo). Prices change, so check Vagaro's pricing page before deciding.

Vagaro's forms page describes client forms and waivers that are stored on the client profile, and its tattoo page mentions intake and liability waivers. For details such as photo ID, guardian signatures and ink records, check Vagaro's current feature list.

Wavrr records the inks used in a session through ink registration and ink passports, can ask the client for photo ID, and puts a guardian's name and signature on the PDF for a minor. Client data, signed waivers and ID photos are hosted inside the European Union.

List the jobs you need software for: booking, deposits, payments, consent, ID checks, ink and needle records, and exports for inspections. Then check which plan and add-ons of each tool cover them, and what the total monthly cost comes to.

For the consent side, test the signing flow on a phone, look at the signed PDF, and check how quickly you can find an old record. Wavrr's free plan lets you run three real consent forms through it before paying.